The other day, I got the chance to help my niece with her registration for a new session for college. Before a student is allowed to attend new session classes, they must have completed fee payment in full – that’s not new. What stood out for me, though, was what happens during the registration and after.
During payment, her information had to be keyed in afresh despite the fact that she is not a new student, meaning the finance department could not access a list of students eligible for the next level having successfully completed the preceding level. The student is issued with a receipt of payment for the parent/guardian and a pink slip for her. She is supposed to carry the pink slip around as a proof of payment to show the lecturer before attending classes or the person concerned whenever she is accessing any of the institution’s facilities like library. Much of this relies on paper, and even when it’s being managed by a system, the various systems are for specific processes and are therefore not integrated.
In this day and age, it should be second nature that processes such as student admission, fees payment, teaching, payroll, library and examinations within such an institution are seamlessly integrated such that a tutor within the academics department can access an updated list of the students eligible to attend classes from his office, a manager within the administration department can, from a web browser, check the rate of fees payment in the institutions, a student can view their exam results from a personal account and so forth.
This requires design and implementation of an integrated school management system that is customized to suit an individual institution’s needs while integrating processes within various departments including but not limited to Finance, Administration, Human Resource, Inventory Management, Library, Hostels and Academics under one platform while allowing access to that information using personalized user accounts with defined access levels supported by interactive analytical reporting capabilities and user-friendly interface design. This information would be stored using latest cloud technologies which minimizes paper use that is both expensive and bulky over time and susceptible to destruction through accidents like fire.
While we at DataScience LTD have successfully implemented this type of solution for a number of institutions, it appears there are still institutions out there that could do with such an implementation. For more information or a demo of an integrated school management system, contact us.